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Create and add together a signature to messages

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In Outlook, yous tin can create i or more personalized signatures for your e-mail messages. Your signature can include text, images, your electronic business concern carte, a logo, or even an image of your handwritten signature. You tin can set Outlook then that signatures are automatically added to all outgoing letters or create your signature and add information technology to messages on a case-by-case basis.

Create your signature and cull when Outlook adds a signature to your messages

Important:If you have a Microsoft Microsoft 365 account, and yous utilize Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products. To create and use e-mail signatures in Outlook on the web, encounter Create and add an e-mail signature in Outlook.com or Outlook on the spider web.

If you want to see how information technology's done, go straight to the video below.

1. Open a new e-mail message.

2. On the Message menu, select Signature > Signatures.

   Depending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.

   

   

3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.

4. Under Edit signature, etch your signature. Yous can modify fonts, font colors, and sizes, every bit well as text alignment. If you lot want to create a more than robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box. You can also use one of our pre-designed templates for your signature. Download the templates in Discussion, customize them with your personal information, and so copy and paste them into the Edit signature box.

   

   Notes:

   • You can add links and images to your e-mail signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature.

   • You can besides add social media icons and links in your signature or customize one of our pre-designed temlates. For more data, encounter Create a signature from a template.

   • To add together images to your signature, see Add a logo or epitome to your signature.

5. Nether Cull default signature, set the following options for your signature:

   In the E-mail account drib-down box, choose an email account to associate with the signature. Y'all tin can have dissimilar signatures for each e-mail account.

   If you lot desire your signature added to all new messages by default, in the New messages drop-down box, select 1 of your signatures. If you don't want to automatically add a signature to new messages, choose (none). This doesn't add together a signature to any letters you reply to or forward.

   If you desire your signature to appear in the messages you reply to and forward, in the Replies/forrard drop-down, select i of your signatures. Otherwise, accept the default option of (none).

   

6. Cull OK to save your new signature and return to your message. Outlook doesn't add your new signature to the bulletin yous opened in Step 1, even if you lot chose to apply the signature to all new messages. Yous'll have to add together the signature manually to this one message. All time to come letters volition have the signature added automatically. To add the signature manually, select Signature from the Message menu so pick the signature you just created.

Add a logo or image to your signature

If you have a visitor logo or an image to add to your signature, use the following steps.

1. Open a new message and then select Signature > Signatures.

2. In the Select signature to edit box, cull the signature you desire to add a logo or prototype to.

3. Select the Image icon , locate your image file, and select Insert.

4. To resize your image, correct-click the epitome, and so choose Picture. Select the Size tab and use the options to resize your image. To proceed the prototype proportions, brand certain to keep the Lock aspect ratio checkbox checked.

5. When you're done, select OK, and then select OK again to save the changes to your signature.

Insert a signature manually

If yous don't choose to insert a signature for all new messages or replies and frontward, yous can nevertheless insert a signature manually.

1. In your email message, on the Bulletin tab, select Signature.

2. Choose your signature from the fly-out menu that appears. If you lot accept more than 1 signature, you lot tin can select whatever of the signatures you've created.

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Create a signature

1. Open up a new bulletin. On the Message tab, in the Include group, click Signature, and and so click Signatures.

   

2. On the Email Signature tab, click New.

3. Type a proper name for the signature, then click OK.

4. In the Edit signature box, type the text that you want to include in the signature.

5. To format the text, select the text, and then employ the style and formatting buttons to select the options that you lot want.

6. To add elements besides text, click where you want the element to appear, and then exercise whatsoever of the following:

   Options	How to
   To add an electronic business card	Click Concern Carte du jour, so click a contact in the Filed As listing. Then click OK
   To add a hyperlink	Click Insert Hyperlink, type in the data or scan to a hyperlink, click to select it, and so click OK
   To add a picture	Click Motion picture, scan to a moving picture, click to select it, and then click OK. Common epitome file formats for pictures include .bmp, .gif, .jpg, and .png.

7. To terminate creating the signature, click OK.

   Note:The signature that y'all just created or modified won't announced in the open up bulletin; it must be inserted into the bulletin.

Add a signature to messages

Signatures tin be added automatically to all outgoing messages, or y'all tin choose which messages include a signature.

Note:Each message tin contain just one signature.

Insert a signature automatically

1. On the Message tab, in the Include group, click Signature, and so click Signatures.

   

2. Nether Choose default signature, in the E-mail account list, click an email business relationship with which you want to associate the signature.

3. In the New messages list, select the signature that you want to include.

4. If you desire a signature to exist included when yous respond to or forward letters, in the Replies/forwards listing, select the signature. Otherwise, click (none).

Insert a signature manually

• In a new message, on the Message tab, in the Include group, click Signature, and and so click the signature that y'all want.

  

  Tip:To remove a signature from an open message, select the signature in the message body, and and then press DELETE.

Meet also

Customize your e-mail message

Feedback on creating an Outlook signature

Practise yous have feedback on creating or using Outlook signatures? We'd like to know. In particular, if you lot had problem locating the Signatures menu, nosotros'd like to know where you expected to discover the option to create a signature. The Outlook programming team and the Outlook documentation team listen to your feedback. Click Yes or No at the lesser of your screen next to Was this information helpful? and leave your comments and suggestions for improving Outlook's signature feature. Delight let us know what version of Outlook you're currently using likewise as why you searched for help on creating a signature. We'll update this documentation regularly to answer equally much of your feedback as we can.

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Source: https://support.microsoft.com/en-us/office/create-and-add-a-signature-to-messages-8ee5d4f4-68fd-464a-a1c1-0e1c80bb27f2

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